[Intune] Archive unused Teams for better organization and compliance
The platform identifies unused Microsoft Teams and recommends archiving them for better organization and compliance. Failing to archive unused Teams increases security risks through unnecessary data access points and can lead to compliance violations due to improper data retention management.
Recommendation Impact Across KPIs
| KPI | Impact | Calculated? |
|---|---|---|
| Reliability: | No direct reliability impact identified | ❌ |
| Security Compliance: | PRIMARY REC - Enhances data security by reducing exposure to unauthorized access and ensuring compliance with data retention policies | ✅ |
| Economic: | No direct economic impact calculated | ❌ |
| User Experience: | No direct user experience impact calculated | ❌ |
| Environment: | No direct environmental impact calculated | ❌ |
Score Calculation
1. Data Ingestion
- Teams activity data from Microsoft Graph API
- Last activity date
- Team status and usage metrics
2. Data Enrichment
- Mapping to NIST compliance standards
- Team activity patterns analysis
- Compliance risk assessment
3. Health Score
- Calculate the Security Compliance score using: ( * ) * Multiplier for length of compliance
- Based on DataTable-NIST source
Example Graph
Chart information not provided in data
Business Opportunities
Product Sales Opportunity
As a provider this recommendation provides an opportunity to integrate archiving and compliance management solutions into the customer's Teams environment.
Professional Services Opportunity
The recommendation provides an opportunity for delivering professional services to implement Teams archiving processes, ensure compliance, and establish governance protocols. Services include assessment, implementation, and training for proper Teams lifecycle management.
Remediation Guidance
To resolve the recommendation the following steps are recommended:
- Identify and Prioritize Critical Issues
- Review Device Status
- Prioritize by Impact
Assess Device Compatibility
Communicate with Stakeholders
- Notify Affected Teams
- Set Expectations
Collaborate with IT Teams
Execute the Remediation
- Diagnose and Resolve Issues
- Replace Faulty Components
Test and Validate
Post-Remediation Monitoring & Optimization
- Monitor Device Performance
- Gather User Feedback
Address Any Residual Issues
Ongoing Maintenance
- Schedule Regular Device Checks
- Ensure Firmware and Software Updates
- Train Users and Administrators
Supporting Information
Supported Data Sources
- Graph/Entra
Recommendation Categorisation
- ID: 0025
- Category: Optimise
- Status: In dev
- Implementation Type: New
Supported Instances
- Microsoft Teams
- Microsoft 365 Groups
API Information
- Endpoint: graph.microsoft.com/v1.0/reports/getOffice365GroupsActivityDetail(period='D60')
- Data Collection: Count of Groups where lastActivityDate > 60 days in the past
- Additional Documentation: Microsoft 365 Groups Activity Reports API documentation